After you sign up as a Student Volunteer, you must wait at least 24 hours before registering for the meeting in order to allow the system to recognize you as a Student Volunteer. After 24 hours has passed, go to the registration page and sign in with your GSA account username and password, and register as a Student Volunteer (not as a Student Member) at no cost. During the registration process, you can also sign up for additional activities such as lunches, field trips, workshops, etc.

Note: If you registered early to save a spot on a Field Trip or in a Short Course, please contact Heather Clark after you sign up to volunteer and make a schedule with at least 10 hours in it, and she will switch your registration to Student Volunteer and the Field Trip or Short Course Only fee will be refunded. You cannot edit your registration yourself after it has been created.

Yes, you need to be a GSA Student Member in good standing to participate in the Student Volunteer Program. Check your membership status.

GSA highly recommends and prefers that if you plan to attend GSA Connects 2022 in-person, out of respect for others and our community, that you be FULLY VACCINATED against COVID-19 per CDC guidance. If you are not FULLY VACCINATED we ask that you join us in the Online Everywhere experience, and do not sign up to be a student volunteer.

You can either sign up early and change your schedule later if you need to, or just wait. You can cancel your student volunteer schedule anytime before 12 September with no penalty. If you sign up early, you’ll have more jobs to choose from and may not need to change any of them later. If you sign up after you know your meeting schedule, you’ll have to be more diligent about checking the website to see if there are jobs that will work for you. Student Volunteer jobs usually fill up quickly, but students do change their schedules often, especially after the abstract acceptance notices go out (showing the date/time of presentations, mid-August this year). Even if there are no jobs available to fit your schedule at any one time, since other students may also change their schedules, jobs will open up from time to time (but you have to check back often).

Modify your schedule directly on the Student Volunteer website at Edit Schedule. Sign in with your GSA account username and password to edit your schedule. Remember that other students may be looking for hours, so make your modifications as soon as possible.

During the meeting if you have to cancel any job, email Heather Clark and notify the Student Volunteer Office so that other volunteers can be assigned to cover the job.

Remember that your commitment to work means that people are depending on you to be there to perform your assigned task. If you don't show up, and did not notify the Student Volunteer Office or email Heather Clark in advance, your jobs will be reassigned to other students at the discretion of the Student Volunteer Coordinator. If you still intend to try to work 10 hours and need a new job to cover the one you missed, check the website to see if there are any other jobs available, remove the job you missed, and add any other job that you will do in the future to get your 10 hours. If you work less than 10 hours, you will be charged the registration fee after the meeting.

If your job ends early, you should report back to the Student Volunteer Office in case you might be needed elsewhere. If you worked more than your assigned time, record that on your time sheet. You will get credit for the assigned hours or actual hours worked, whichever is greater.

Although there’s no guarantee you’ll be able to sign up for 10 hours, students often change their schedules so jobs do become available. Check back often to the website to get jobs, even during the meeting. If at the end of the meeting you still don’t have 10 hours, you’ll be charged the registration fee.

No, all jobs are shown on the website. Some new jobs may be added at any time up until the meeting.

Notify Heather Clark, or report to the Student Volunteer Office. We’ll cancel your volunteer jobs, and change your meeting registration from Student Volunteer to Student Member. We will charge you the US$165 registration fee if notified before 6 September (the early registration deadline), or the US$225 registration fee thereafter. If you wait to cancel your volunteer hours until after 12 September, you will also be charged the cancellation fee (US$30).