Hotel Reservation Info

GSA has negotiated special hotel rates for GSA 2018 attendees. We appreciate your support by staying in the official GSA hotels; your patronage enables GSA to secure the meeting space at a greatly reduced cost, which in turn helps lower the cost of the meeting and your registration fees. A portion of the room rate also helps to offset overall meeting costs.

10 October was the deadline to make reservations through GSA’s official housing company, Visit Indy.

New Reservations Only

The GSA 2018 official housing block is now closed, however if you are planning on attending the conference and have not secured a hotel reservation, search for hotel availability through our trusted partner aRes Travel. Check availability here.

These reservations are not part of the GSA 2018 room block. Please read all terms and conditions carefully before booking. aRes Travel is a third-party travel planner. Rates, deposits and cancellation policies may vary and are the responsibility of the guest. 

Questions on an Existing Reservation

For Reservations made through the GSA Housing Bureau/Visit Indy please contact VisitIndy at or call +1-317-262-8191. Hours are Mon.-Fri., 8:30 a.m.-5 p.m. EST.

Deposits, Cancellations & Changes

All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax for each room reserved.  Reservations cancelled after 1 Oct. but prior to 72 hours of your scheduled arrival will be subject to a US$25 fee for each room cancelled. You will be charged one night’s room and tax if you cancel within 72 hours of your arrival date.  Before 24 Oct., please make changes or cancellations in one of the following ways:  online; send requests via email to VisitIndy (; or in writing by fax to +1-317-262-8270.  After 24 Oct., contact hotels directly to make changes and cancellations.

Critical Dates

1 Oct.: The last day to cancel rooms without a penalty
10 Oct.: Reservations must be received by this date in order to guarantee rooms at special meeting rates
24 Oct.: All changes, cancellations, and name substitutions must be finalized through VisitIndy
After 24 Oct.: You must contact the hotel directly with any changes, cancellations or new reservations

Special Requests

Please contact VisitIndy at +1-317-262-8191 or if you have special requests, including if you need to book a hotel suite. Some requests are not guaranteed and hotels will assign specific room types upon check-in, based on availability. 


VisitIndy will send reservation acknowledgements within 24 hours via email if you booked online or by telephone; fax and mail acknowledgements will be sent within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact VisitIndy.  You will not receive a written confirmation from the hotel. 

Upgrade/Suite Raffle

To thank you for booking your hotel reservation through VisitIndy, you will be entered into a raffle to win a room upgrade for your entire hotel stay.  This is valid for reservations booked with a three-night stay or longer.   Your reservation must be made by 25 July in order to qualify for the raffle.  The winners will be notified via email within 7-10 days.   

Room Sharing

Visit GSA's Roommates & Rides community to share housing, airport shuttle and/or carpool.  You can also use this service to make arrangements to meet up with your colleagues.


Manage Reservations

Housing Deadline has passed.
(10 October)



The official GSA housing bureau is VisitIndy.  To receive the GSA group rate at each hotel, reservations must be made through VisitIndy and not directly with the hotels.  GSA/VisitIndy will NOT contact attendees directly to solicit new reservations.

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