Info for Presenters

Information for Presenters

In this Section

General Guidelines

All presenters must register for the meeting. Sessions will be held at the Anaheim Convention Center (ACC).

Recording Policy: GSA's Events Code of Conduct allows for recordings/photos of presentations UNLESS the presenter has communicated that recordings are not allowed. Use the “No Recording” logo if you do not want to allow recordings.

Expected Behavior: Abstract presenters agree to abide by the abstract conduct requirements.

Poster Presenters

  • Display: 8-ft-wide by 4-ft-high board, Velcro provided.
  • Poster Size: You can make a printed poster on any material and at any size that is not bigger than 4x8 feet (122x244 cm) in landscape orientation.
  • Design: Check with colleagues or advisors for best practices or view this guide.
  • Session Times: 8 a.m.–5:30 p.m., with presenting slots 9–11 a.m. or 3:30–5:30 p.m.
  • Wi-Fi: Available in the poster hall.
  • Removal: Posters must be removed at the end of the day of your session.

Oral Presenters

  • Duration: 15 minutes (12 minutes plus 3 minutes Q&A).
  • Preparation: Visit the Speaker Ready Room 24 hours before your presentation.
  • Equipment: PC with MS Office 2016, prepare presentations in 16:9 ratio.
  • Deadlines: Upload presentations by specified times.
  • File Types: Acceptable formats include PowerPoint, Word, and PDF.
  • Preparation/File Upload: You must visit the Speaker Ready Room at least 24 hours before your scheduled presentation to upload your presentation, practice using the equipment, and find technical support.

Speaker Ready Room Hours

Anaheim Convention Center, 210A

If Your Presentation Is On: Upload No Later Than:
Sun., 22 Sept. 8 p.m., Sat., 21 Sept.
Mon., 23 Sept. 6:30 p.m., Sun., 22 Sept.
Tues., 24 Sept. 6:30 p.m., Mon., 23 Sept.
Wed., 25 Sept. 6:30 p.m., Tues., 24 Sept.
  • If you are unable to get to the Speaker Ready Room to upload your presentation by the times listed above, please take your presentation directly to your session room at least 30 minutes before the session is scheduled to begin.
  • The Speaker Ready Room does not have internet service.
  • Test your Mac-produced presentation on a Windows-based system before coming to the meeting. The Keynote software is not supported as all presentations must run on a Windows-based system.