Student Volunteers – Guidelines

Fees/Compensation

Sign up as a Student Volunteer, then wait 24 hours, and then you can register for the meeting as a Student Volunteer so you don’t have to pay the meeting registration fee in advance. If you don’t work the required 10 hours, but still attend the meeting, the Student Member registration fee will be charged. If you cancel after 20 September, you will be charged the cancellation fee (US$30). The registration fee cannot be pro-rated if you work less than 10 hours.

Student Volunteer Jobs

The Student Volunteer Program is open to GSA Student Members in good standing.

• All Oral Session Assistant and Short Course Assistant volunteers must attend an on-demand training for GSA RISE (Respectful, Inclusive Scientific Events) before working at the meeting. For all other volunteers, the RISE training is optional. The RISE training is an on-demand video and short survey, and does not take place on a specific day. You will receive a confirmation email with a link to the RISE training after you have signed up.
• View the Job Descriptions to help make your selections. To accommodate everyone who wants to participate as a student volunteer, each volunteer may work no more than 15 hours.
• Specific dates and times are listed on each available job. You must work the full shift as shown for each job that you sign up for. Many positions have been broken down into 3- and 4-hour shifts so it is possible to work multiple shifts on the same day. Please be sure to allow yourself ample time for lunch, breaks, to attend sessions, and to get from one job to another.
• Volunteers who do not check-in at the Student Volunteer Office upon arrival at the Convention Center, or who miss any job, will have all remaining jobs given to other volunteers at the discretion of the Student Volunteer Coordinator, and you will be charged the US$250 on-site registration fee (or the US$30 cancellation fee if you do not come to the meeting).
• If you have any change in plans that will cause you to miss or be late to any job, sign in to your schedule using the "Edit Work Schedule" link as soon as possible and remove the job that you won't be doing so that it may be covered by another volunteer, and email Heather Clark or notify us in the Student Volunteer office.

Badges/Check-In

Check in at the Student Volunteer Office first to pick up your job schedule (this will tell you what rooms to go to on-site) and other materials upon arrival, then go to the Registration area to pick up your badge. The Student Volunteer Office location and hours are noted on the sidebar.

Dress

Please dress neatly. This is a good opportunity for you to present yourself in a professional manner when meeting potential employers and colleagues. For exceptions (set up/take down jobs, etc.), see the Job Descriptions.