Technical Sessions

Oral Presenters

The normal length of an oral presentation is 12 min. plus 3 min. for questions and answers. All technical session rooms will be equipped with a PC using MS Office 2013. Please remember to bring your presentation on your own thumb drive. The Speaker Ready Room does not have any extra thumb drives, nor does it have Internet.

Speaker Ready Room

Colorado Convention Center,
Room 304
Sat., 24 Sept. 8 a.m.–8 p.m.
Sun.–Tues., 25–27 Sept. 6:30 a.m.–6:30 p.m.
Wed., 28 Sept. 6:30 a.m.–1:30 p.m.

We strongly recommend that all speakers visit the speaker ready room for an opportunity to run through their presentations and get comfortable with the rented equipment. Highly qualified technicians are on-hand to offer assistance.

To submit your presentation prior to the meeting (deadline: 11:59 p.m. EDT, 20 Sept.), please upload to the Conference Exchange website. You will need to know your abstract ID (see your abstract acceptance notification) and password. Your abstract acceptance e-mail will also include the time and location of your presentation as well as whether you’ve been slated for a talk or a poster. You can also withdraw your presentation via this site.

If you are unable to submit your presentation prior to the meeting, please do so in the speaker ready room the day before your presentation, following this schedule:

Date of Presentation Upload No Later Than
Sunday, 25 Sept, 8 p.m., Sat.
Monday, 26 Sept. 6:30 p.m., Sun.
Tuesday, 27 Sept. 6:30 p.m., Mon.
Wednesday, 28 Sept. 6:30 p.m., Tues.

If you have a Sunday presentation and are unable to get to the speaker ready room on Saturday, please take your presentation directly to your session room at least 30 minutes before the session is scheduled to begin.

Acceptable file types: PowerPoint (.ppt; .pps; .pptx), Microsoft Word (.doc; .docx), or PDF (.pdf). If your graphics or video clips are not embedded in your presentation, please be sure that you bring them as well.

Mac users: If your presentation was created on a Mac and converted to run on a PC, please test it before you come to the meeting. Make sure that the hyperlinks still function, and avoid using a rewritable CD (CD-RW), as we’ve encountered compatibility problems with them. If your presentation includes embedded video, your video will most likely NOT play automatically on the PC platform. You will need to either convert your .mov files to .avi format or create a link in your slide show to an external .mov file. If you choose the latter, your animation will play in a separate QuickTime window, outside of your PowerPoint presentation. We strongly recommend that you test your Mac-produced presentation on a Windows-based system before coming to the meeting. If you are unable to run your Mac presentation from a PC, we will be able to accommodate you. Please talk to the technicians in the Speaker Ready Room for more information.

Technical Session Room Equipment Provided:

  • 1 Laptop Computer (with MS Office 2013). All Macintosh presentations will work, but must be saved in a PC format.
  • 1 Speaker Timer
  • 1 LCD Projector
  • 1 Screen (4:3 ratio)
  • 1 Wireless Slide Advancer
  • 1 Lectern/Podium with light and microphone


Poster Presenters

  • You will be provided with one horizontal, freestanding 8-ft-wide by 4-ft-high display board, and Velcro for hanging your display is provided at no charge;
  • Each poster booth will share a 6-ft-long by 30-inch-wide table;
  • Electricity will not be available this year, so please plan your presentation accordingly.
  • Wi-Fi will be available in the poster hall area.
  • Posters should be on display 9 a.m.–5:30 p.m. on Sunday, with authors present 3:30–5:30 p.m. Monday–Wednesday, posters should be on display 9 a.m.–6:30 p.m., with authors present during Libations & Collaborations - Posters & Conversations, 4:30–6:30 p.m.
  • Setup begins daily at 7:30 a.m. Posters need to be removed by end of the day, or they will be recycled.
  • GSA has a "No Recording" policy that is in effect during Section and Annual meetings. We have created a graphic for use on your poster to let people know that they may not photograph or record your presentation. You are not required to use this, but if you are interested, you can download the graphic here: