Technical Program Schedule
The accepted abstracts all have a home and the program schedule is now determined. You may now browse/search the schedule of abstracts and sessions online.
Oral | Poster
All sessions will take place at the Colorado Convention Center, 700 14th St, Denver, CO 80202
Check your abstract acceptance e-mail for the mode of presentation (ORAL or POSTER). Your notice also has the time and location of your presentation.
For presentation submission prior to the meeting, please upload to the Conference Exchange Web site.
Upload Deadline: 11:59 PM, Eastern Time, 22 October 2013
If you need to withdraw your presentation, you can do it from this site. As always, test your presentation in the Speaker Ready Room before your talk time.
Speaker Ready Room
Speakers: If you have not submitted your presentation via the website to Conference Exchange prior to the meeting, please do so in the Speaker Ready Room the day before your presentation. If you have a Sunday presentation and are unable to get to the Speaker Ready Room the day before your presentation, please take your presentation directly to your session room at least 30 minutes before the beginning of the session.
|Speaker Ready Room Hours
|Colorado Convention Center
||8 a.m.–8 p.m.
||6:30 a.m.–6:30 p.m.
||6:30 a.m.–1:30 p.m.
|Questions? Contact Nancy Wright
GSA strives to provide you with top quality equipment in each of the technical session rooms. As you prepare your oral presentation, please remember the computers used during conventions are rented. Your best options for a great looking presentation are to follow the following guidelines that have been created for you. For more tips on preparing your presentation, please read No more lousy PowerPoint slides.
As in previous years, all presentations must be uploaded in advance, and they will be delivered using PCs supplied by GSA in the session rooms. To avoid problems with your presentation, please follow these guidelines:
- Upload your presentation online in advance of the meeting. You can edit it onsite in the speaker ready room if necessary, and all files uploaded before the meeting will be inspected by our AV technicians to be sure that they will run smoothly on the rented equipment.
- Presentation files up to 50 MB in size can be uploaded before the meeting. Files larger than that must be uploaded in the speaker ready room the day before you are scheduled to speak. In a pinch, files can be uploaded in the session room but this is not recommended. Do it early so we can all be sure things will run smoothly in the session room.
- Presentations must be in one of these supported file types:
- PowerPoint (.ppt, .pps, .pptx, .ppsx)
- Microsoft Word (.doc, .docx)
- Portable document format (.pdf)
- Zip files cannot be uploaded online or in the speaker ready room.
- Audio and video files must be uploaded in the speaker ready room. We recommend .wmv and .avi formats. Other media formats that are supported but will occasionally malfunction include: mov mpg, mpeg, mp3, and rm.
- If your graphics or video clips are not embedded in your presentation, please be sure that you bring them with you.
- Presentations may be saved on a USB hard drive (Pocket Drive), USB flash drive, CD-ROM, CD-R, or DVD, and brought to the Speaker Ready Room to upload.
- Use widely supported fonts, such as: Arial, Arial Black. Berlin Sans FB, Calibri, Comic Sans MS, Lucida Sans, Tahoma, Times New Roman, Verdana. Avoid proprietary fonts that might be missing from the rental PCs. If you use a font that is not supported on the rental equipment then your presentation might look bad or you might need to spend a lot of time in the speaker ready room adjusting fonts.
- Avoid using transition sounds, and make sure that you don’t have your presentation set for automatic slide advancement using a timer. It’s best to advance slides “on click”.
YOU MUST PREVIEW YOUR PRESENTATION IN THE SPEAKER READY ROOM PRIOR TO YOUR SESSION. If at all possible, we recommend doing this the day before your presentation. If this is not possible, please preview it in the Speaker Ready Room on the morning of your presentation day. If you have a Sunday morning presentation and are unable to get to the Speaker Ready Room the day before your presentation, still plan on coming by the Speaker Ready Room as soon as possible before your session starts to preview it. We can still fix most issues in time for your talk. You will still need to upload it in the meeting room at least 30 minutes before your session start time. If you cannot make it to the Speaker Ready Room, please take your presentation directly to your session room at least 30 minutes before the beginning of the session –
- We strongly recommend that you test your Mac-produced presentation on a Windows based system before arriving at the meeting AND that you come to the Speaker Ready Room at least 2 hours prior to the start of your session (not the start of your presentation)-as nothing can guarantee that your presentation will appear and behave as you intended without testing it in the Speaker Ready Room on the rental PC's. If you use PowerPoint, remember that it behaves differently on Mac and PC. The three most common problems encountered when moving from Mac to PC are:
- Fonts. See #5 above.
- Quicktime movies. You can embed and play MOV files in Powerpoint for Mac, but not so on a PC. To run on a PC you should either hyperlink to the MOV file (which will open the Quicktime player), or you should have someone (like the AV techs in the speaker ready room) convert each MOV file to WMV.
- TIFF images. When you copy and paste a picture into PowerPoint on a Mac it is often recognized on a PC as TIFF image and will not display properly. In most cases this problem can be avoided simply by applying the red eye dropper to each picture while composing the presentation on your Mac. Alternatively, ensure that each embedded picture is a GIF or JPEG or PNG image.
- If you use Keynote (not an acceptable file type), try saving your presentation in Quicktime format as well as Powerpoint. The newest versions of Keynote usually do a remarkably good job of producing Quicktime presentations that play beautifully inside the Quicktime player on a PC. Even when the PowerPoint presentation looks bad on the PC because of special fonts or images, the Quicktime file is likely to look beautiful.
- Be sure to preview your presentation in the speaker ready room. Our AV techs can fix about 98% of MAC to PC issues if given enough time. In most cases, this process takes approximately 10 minutes. However, if you have many audio or video files or serious font problems, it could take much longer.
|If you have any concerns about running your presentation on a PC, please contact Nancy Wright.
prior to 22 Oct., or talk to the Support Team in the Speaker Ready Room.
Technical Session Room Equipment Provided
- 1 Laptop Computer (with MS Office 2010). All Macintosh presentations will work, but must be saved in a PC format.
- 1 Speaker Timer
- 1 LCD Projector
- 1 Screen
- 1 Laser Pointer
- 1 Lectern/Podium with light and microphone
General Info about Oral Presentations
- The normal length of an oral presentation is 12 minutes, plus three minutes for Q&A.
- You must visit the Speaker Ready Room at least 24 hours before your scheduled presentation, to download and review your presentation.
- All technical session rooms are equipped with a PC.
- If your presentation was created on a Macintosh, you must save it to run on a PC. Please test it before coming to the meeting and again in the Speaker Ready Room. If you have any questions on this, please contact Nancy Wright,
. If you are unable to run your presentation on the PC, we will have a switch in each of the technical session rooms so that you are able to plug in a laptop and run your presentation.
- The decision by the Joint Technical Program organizers to place your paper in an oral session is final.
|If your presentation is scheduled for:
||you must visit the speaker ready room no later than
||Sat, 8 p.m.
||Sunday, 6:30 p.m.
||Monday, 6:30 p.m.
||Tuesday, 6:30 p.m.
- Posters cannot be set up the previous night.
- All Posters are on display for the entire day scheduled.
- The poster board number corresponds to the poster number as listed in the Technical Program.
- Photos of poster papers are not allowed unless the author has granted permission to the photographer.
- You will be provided one horizontal, freestanding 8-feet × 4-feet display board and Velcro for hanging your poster at no charge.
- Each poster booth will have access to half of a 6-ft by 30-inch table.
- Electricity in the poster area will be available at no charge. Please bring your own extension cord.
- All posters must be removed by 6:30 p.m. Any posters remaining after 6:30 p.m. will be recycled.
|Poster Presenter Schedule
|Colorado Convention Center, Exhibit Hall D
||9 a.m.–6:30 p.m.
in addition to your two hour scheduled time
Digital Poster Presentations
- You will be provided one horizontal, freestanding 8-feet × 4-feet display board along with Velcro for hanging a poster.
- You will also be provided a 40 to 46 inch monitor on a 6-feet × 30-inch table, and electricity for your laptop. Please bring your own extension cord.
- A VGA cable along with sound. Mac Users: Bring your own white dongle.
- Presentation schedule same as posters shown above.